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Punchlist management refers to the process of identifying deficiencies and managing its corrective actions
The deficiencies may include incomplete or defective work, safety hazards, missing or damaged equipment, or other issues that depending on the category need to be addressed before the respective handover gate.
Although every project is different, at least initially, the punchlist management involves creating a comprehensive list of outstanding items during an agreed walkdown (Preconstruction, Subsystem, Final, PSSR, etc.) and a categorization process which is in correlation with the nature of the deficiency and the phase:
In respect of “Punchlist Data Administration, the process involves collecting, organizing, documenting, and tracking the deficiencies to ensure that they are closed promptly and efficiently. It is typical for projects to use software tools like completions database systems to streamline the process and improve collaboration between parties.
However, for me, as SCDB, an efficient punchlist management is not only a one-dimension data tracking process but is also about optimizing the punchlist cycle: “Identify- Register-Assign-Fix-Approve.”
During this cycle, team efforts and actions are more assertive using the most effective punchlist information from the software or completions database system used by the project.
Most projects find themselves in situations that require changes during the execution; these changes very likely drive the need for data customization to help visualize, track, make decisions, and/or take actions for the project’s success.
Some examples of the requirements that I have found in my career are:
Depending on the software the project uses, some of these requirements need more or less the manipulation of exported datasets.
Spreadsheets will likely fulfill easy data manipulation requirements. Still, more complex ones will significantly benefit from using relational database techniques and coding. However, it is an effort that might represent a challenge and an improvement opportunity for the project.
As a Completions and Turnover Database Lead, I always encourage my team in using a more effective and structured data management approach beyond the spreadsheets and Completions Database software.
I am a Microsoft Access Certified Specialist with an Electronic Sciences Degree and 20 years of solid experience in Oil and Gas projects in North America, Latin America, and the Middle East.
